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Efficient Ways of Managing PST Files in Outlook

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Outlook is one of the most comprehensive and popular personal information managers, allowing you to manage your contacts, appointments, notes, tasks and of course, emails through one powerful tool. Outlook stores all this important data in a .pst file.  The risk however is that if you do not take regular backups of this personal information and if the PST file becomes damaged due to some reason, you might end up losing all your important information. We will look at how you can efficiently make backup copies of your PST file and also at how you can actually carry out a PST repair if the file does get damaged.

 

Before you start the backup process, you will first need to know where the PST file that contains all your Outlook data is located. From the Control Panel, you can access your Profile. Now, select Properties -> Data Files -> Personal Folders. You need to make sure that you have selected the particular Personal Folder that you would like to make a back up of. Now proceed to Settings and note down carefully the path and file name that appear there. This is where the all-important PST file is being stored.

 

The final step of course, is to make a backup of the PST file ' you can use either My Computer or Windows Explorer to make a copy of the file. This copy could either be at another location on the same hard disk or on a removable storage media like a portable hard disk drive.

 

Despite taking all these precautions, it is possible that your PST file gets seriously damaged and that you have not been able to take backup of the data that had been most recently entered into it. If you have lost some vital data and your backups are unable to restore this, you may need to turn to more sophisticated solutions like Advanced Outlook Repair from DataNumen to carry out a PST repair immediately.

 

Not only can PST files on hard disks get damaged but backup copies of PST files too can suffer from the same kind of problems, such as malicious attacks or sudden systems crashes. It is therefore essential that you have a tool such as Advanced Outlook Repair that can easily restore data not just from the hard disk but can repair PST files on corrupted media like CD-ROMs or Zip disks. This software has the ability to repair PST files that run into a few Terabytes and yet has a very user-friendly interface that allows you to start the PST repair process with just the click of a button. By taking regular backups and keeping Advanced Outlook Repair handy, you can ensure that your important Outlook data stays secure.